Clayton Early Learning is one of the nation's leaders in early childhood education, dedicated to improving the quality of learning that children experience before they begin kindergarten. When we have positions available, we seek early childhood professionals who want to spread their wings, share their talents, work collaboratively with other leaders in early childhood and actively incorporate research-based strategies into improving their practice.
"There is a real magic in enthusiasm. It spells the difference between mediocrity and accomplishment." - Norman Vincent Peale
Program Specialist, Grants & Contracts
Reports To: Chief Program Officer Classification: Non-Exempt
Hours: Full-time 8:00 – 5:00
This is a professional position that provides general administrative support to programs and assists in the tracking, processing and management of program-related contracts and grants.
Must be flexible and detail-oriented with strong communication skills, both orally and written
Ability to problem solve and work independently
Grant and Contract Language (legal perspective) knowledge helpful
Ability to organize multiple projects with a focus on task completion
Must approach all work in a confidential manner
Intermediate skills in all Microsoft Office applications
Bachelor’s degree preferred
Monitor contractual arrangements, deliverables and timelines according to federal and state regulations and to ensure program compliance. Provide timely communication on such to program directors. Provide training to faculty and staff on contracting expectations.
Process amendments, modifications, extensions, and terminations of contracts and subcontracts. Maintain documentation as required for contracts and grants and assist with timely submission of required reports. Maintain appropriate checklists and timelines for each project.
Responsible for all grant and contract expense allocations, including invoice coding and labor allocations and changes. Work closely with fiscal team to provide information for proper financial recording by the fiscal team.
Communicate and coordinate all grant-related activities with the development department. Process all grant checks as they arrive to submit to fiscal with proper coding.
Provide high-level administrative support by developing documents, creating spreadsheets and presentations, and handling information requests. Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, fielding telephone calls, scheduling meetings and filing.